"This Treaty marks a new stage in the process of creating an ever closer union among the peoples of Europe, in which decisions are taken as openly as possible and as closely as possible to the citizen."
(Article 1, �2 of the Treaty on European Union)
"Any citizen of the Union, and any natural or legal person residing or having its registered office in a Member State, has a right of access to documents of the institutions, bodies, offices and agencies of the Union, whatever their medium."
(Article 42 � Right of access to documents, of the Charter of Fundamental Rights of the European Union)
The principle of transparency is laid down in Article 1 of the Treaty on European Union and that of access to documents additionally in Article 42 of the Charter of Fundamental Rights of the European Union, both quoted in epigraph.
This principle applied to the right of access to documents is translated in Article 15 of the Treaty on the Functioning of the European Union, and further in Regulation 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents (OJ L145, 31/5/2001, p.43), initially agreed for documents held by the three main European Institutions only: European Parliament, Council and Commission.
The above-mentioned Regulation itself is applicable to the EEAS pursuant to Article 11(1) of Council Decision 2010/427 of 26 July 2010 establishing the organisation and functioning of the European External Action Service (OJ L201, 3/8/2010, p. 30).
Finally Decision PROC HR(2011)012 of the High Representative of the Union for Foreign Affairs and Security Policy of 19 July 2011 on the rules regarding Access to documents (OJ C243, 20/8/2011, p. 16) sets up implementing rules for the Regulation in the EEAS.
In order to make citizens' rights under this legal basis effective and pursuant to Article 10 of the Decision of the High Representative referred to above, a Public Register has been set up, which is operational since 1st January, 2015.
The Public Register contains the following types of documents:
Documents produced by the EEAS since 1st January, 2015:
HR
Proposals, recommendations of the High Representative for Council legal acts pursuant to the Treaties and other documents transmitted by the High Representative to other European institutions or bodies
HR/COM
Proposals and recommendations made jointly by the High Representative and the Commission for Council legal acts pursuant to the Treaties and other documents transmitted jointly by the High Representative and the Commission to other European institutions or bodies
EEAS
Working documents transmitted by the EEAS to other European Union institutions or bodies and other EEAS documents approved internally
EEAS/COM
Working documents transmitted jointly by the EEAS and the services of the Commission to other European Union institutions or bodies
ADMIN
Decisions of the High Representative, or of the EEAS, of general application on administrative, staff, financial, procedural and other internal matters
No sensitive documents* are registered in the Public Register, unless they have previously been declassified.
* documents originating from the institutions or the agencies established by them, from Member States, third countries or International Organisations, classified as 'TR�S SECRET/TOP SECRET', 'SECRET' or 'CONFIDENTIEL' in accordance with the rules of the institution concerned, which protect essential interests of the European Union or of one or more of its Member States in the areas covered by Article 4(1)(a), notably public security, defence and military matters" pursuant to Article 9 of Regulation 2019/2001
Requests for access to documents held by the EEAS should be sent in writing, in one of the official languages of the European Union, either using the electronic form, or by post or fax.

Postal address:

European External Action Service

Access to Documents

SG1 - Corporate Board Secretariat

PARC 1/278

B-1046 Brussels

Belgium

*Fax Number:*

+32 2 584 17 17